When is it time to consider a VA?
- You are very busy with a lucrative long-term project;
- Something needs doing where you don’t possess the know-how;
- There are details that you find very boring to do;
- There are tasks that you constantly avoid;
- Your business is growing and there just isn’t enough time to cover it all;
- Your life feels like all work and you need to build in some balance;
- You have concluded that it’s time to expand ever-so-slightly but don’t want to get into office expansion or HR headaches.
What is a VA anyway?
What tasks can they do?
- Bookkeeping and invoicing
- Online research
- Database entry
- Data into presentation
- Managing e-mail
- Social tasks (personal notes, making appointments etc.)
- Travel research/arranging
- Promotional activities such as trade shows
- Handling/responding to on-line reviews
- Industry knowledge updates
- Phone reception
- Social Media posting
- Event planning
How to Find a Good One
- Do a Google Search – There are directories of skilled people on-line such as CanadianVirtualGurus and Upwork
- Ask around – get referrals from members of your local and on-line networks
- Think about your past workplaces – is there someone whose work you admired and who might enjoy the challenge?
- Look for reviews (Google Business listings), testimonials (on their website) and recommendations and endorsements (on LinkedIn).
How to Hire One
- Think through the project
- Put your thoughts in writing “Scope of Project”:
- Task and/or scope of the work (on-going, one-time)
- Desired outcome
- If this is an on-going project, what reporting will you require?
- Time in-time out
- Tasks performed
- How and when you want to maintain contact
- Weekly face-to-face (Google Hangout, Zoom or Skype)
- On-going texting (Google Hangout or phone-based)
- How and when you want to receive invoices
- What method you want to use for payments
- Now is the time to speak personally with your candidates
- Seek proposals from at least three VAs
- How will you test compatibility? What qualities are you looking for? How will you measure integrity and your level of trust?
- Ask for their written reaction (with pricing) to your Scope of Project document.
- Ask for examples of their work for your review.
- Ask for references you can speak with.
- Try something very short-term to begin with, so that you get to observe their ability to deliver.
Mindset Monday Challenge
This Mindset Monday post is presented especially for solopreneurs
by LowellAnn Fuglsang, Business and Career Coach
In my workstyle-lifestyle coaching work I love helping solopreneurs find direction, stay motivated and build systems that both support and promote their business. One support that I like to emphasize for them is the Google experience. Two great places to begin are my Weekly Being Your Own CEO Success Circle and The Portable Business Coach (Now titled “Solopreneur Evaluation Tool” – a tool that will tell you where you need to put more time and energy)