Here’s some observation from the review of mine:
- I have several in several places –
- on my phone for groceries and errands
- in my Trello account, stemming from a few Brain Dumps I had conducted
- in my moleskin notebook where I do some business journaling
- on scrap paper beside my computer
- on the floor (out of sight) – pages that are reminders to review & think about
- in my head and written nowhere
- They covered a range from “absolutely MUST do” to “sometime MAYBE”
- Some were part of regular business processes, while some were things to think about and explore
How Shall the To Do’s be Organized?
I remembered Stephen Covey’s process in First Things First and decided to dust that off and give it another try:
- Make a list of all the roles I play. Example: Wife & Mother, Business Coach, Business Manager, Choir Member, etc.;
- Identify your Vision for each role and record one or two goals for each;
- Set up your ToDo List with Role Headers and one or two words to remind you of your vision for each;
- Pull out all the lists you have and review. Decide whether each item belongs on the ToDo List or your Calendar or both. Examples – Under Healthy Person, I try to walk 3 times per week for an hour – that belongs on the Calendar. Under On-Line Marketer, I have a plan to develop some content that requires some concentrated time – that belongs on both.
- Evaluate each ToDo against the following:
- Was this thought through in relation to a long-range vision? If yes, allocate it to a role. If no, decide if it should be dropped.
- Was this a ‘should’, a ‘wish’, or a ‘curiosity”? If yes, allocate to a Sometime-Maybe category.
- Was this part of an established business process – a reminder? Allocate to appropriate role and code red to ensure its completion.